Set Up Team
Arrive at the designated time and execute event set-up,
connect with DJ, audio/visual, activity, and parking
teams to ensure the best possible layout.
Buddy Check-In Team
Greet buddies, give them their name badges and direct
them to their team leader for a pre-event meeting on
helping give their assigned guest the best experience
Buddy Team
Accompany and assist assigned guest throughout the
evening, providing companionship and any assistance
they may need during the event. Sit with their guest
during dinner and engage with them in conversation.
Volunteer Check-In Team
Greet volunteers, give them their name badges and direct
them to their team leader.
Transportation Team
Assist guests as they exit vehicles, and help them find
the registration area. Be available as guests return to
their vehicles following the event.
Red Carpet Team
Assist guests as they make their way down the red
carpet, manage the flow of traffic and cheer them on to
make them feel welcomed.
Paparazzi Team
Take photographs and treat participants like honored
guests and celebrities.
Coat Check Team
Greet guests, take their coats, label them and hang them.
As guests leave, ask for their names and retrieve their
Welcome Team
Welcome guests as they arrive, and help them find their
way to the main event space, activities and restrooms.
Guest Registration Team
Warmly greet guests, sign them in and answer any
questions they may have.
Flower Team
Assist florist with unloading and properly laying out
corsages and boutonnieres. Help guests select and pin on
their flowers.
Hair, Make-Up & Shoe Shine Team
Arrive at the designated time and assist set-up team with
the salon area. Welcome each guest to a salon station
for hair and makeup or to a seat for a shoe shine. Chat
with them while you pamper them and make them feel
Respite Room
Love on the parents/caretakers by serving food, spending
time getting to know them and being available to pray
with them. Refill food, drinks, and snacks.
Floater Team
Constantly “float” around the main event space, kitchen,
restrooms and outdoors to assist anywhere an extra hand
is needed.
Activities Team
Set up and participate in any additional activities,
including karaoke, with the guests. Encourage them and
maintain a fun atmosphere.
Dance Floor Team
Monitor the dance floor and the perimeter to make sure
there are no “wallflowers.” Invite them to dance and
engage with them.
Sensory Room Team
Spend time with guests who may have become overstimulated
on the dance floor or in other areas of the
Prom. Interact with them by singing, participating in
sensory activities or simply providing them with some
quiet time.
Bathroom Attendant Team
Help guests find the restroom and offer assistance in the
Restroom if needed. If a guest requires assistance with
more than getting in and out of a stall or hand washing,
it is appropriate to contact their parent or caregiver for
Gift Takeaway Team
Manage gifts and help each guest collect their favors to
take home.
Tear Down Team
Take down decorations, tables, chairs, etc. and clean up
the event space.